Suppliers

We don't cook or run the sound desk. We book the people who do.

Every event we run is built from local suppliers: venues, caterers, AV companies, coach operators and more. We find them, check them, contract them and manage them on the day, so you deal with one team instead of nine.

Plan an event What we don't do

01The big four

Venues, catering, AV and transport.

Most of an event's budget goes to these four. Most of what goes wrong does too, so this is where we ask the most questions.

An empty boardroom with a long table and leather chairs by tall windows

Venues

Hotels, lodges, conference centres, private dining rooms, halls and the odd ranch. We visit before we recommend, and we ask the questions that matter on the day.

What we check

Load-in times and where the dock is
Capacity for your layout, not the brochure's
Noise curfew and last call
Step-free routes and accessible washrooms
What's included: tables, linen, staff, power

A plated tasting course on a busy restaurant table with wine glasses

Catering

The venue's own kitchen or an outside caterer, plated or family style, plus bar service. We go to the tasting and match every dietary need to a name and a seat.

What we check

Dietary list matched to the seating plan
Service timing that fits the program
Staff numbers for each course
Who holds the liquor licence
The final-numbers deadline in the contract

A video camera on a stand facing a stage lit in blue

AV

Sound, lighting, screens, streaming and the technicians who run them. We don't own gear; we book a company that does, send them the run of show and stand beside their tech at the line check.

What we check

Power and rigging at the venue
Slides and videos collected 48 hours ahead
Microphone count for each segment
A line check before doors
A backup laptop at the lectern

Transport

Coaches, minibuses and vans between Calgary, the airport and the mountains. Each vehicle gets a manifest, a named driver and a pickup point people can actually find.

What we check

Licensed and insured operators
Winter tires on every mountain run
Driver hours within the rules on long days
A buffer for highway closures
A last shuttle after the last guest

02Also on our list

The smaller bookings that still need a contract.

Tent and furniture rentals
Florists and décor
Photographers and videographers
Bands, DJs and MCs
Hotel room blocks
Activity guides and outfitters
Security and first aid
Signs and printing
AGLC special event licences
Parks Canada event permits
Childcare for family events
Interpreters

03What we don't do

We stay planners, on purpose.

Doing one job well means saying no to a few others. Here's what we leave to specialists, and what we do instead.

Services we don't provide, and what we do instead
We don't	What we do instead
Run AV production or own sound and lighting gear	Book an AV company and manage them against the run of show
Cook or cater	Book the caterer, go to the tasting and track every dietary need
Design florals or build décor	Book florists and rentals, and make sure they arrive and leave on time
MC, DJ or perform	Brief the people you choose, or suggest ones we've worked with
Facilitate your sessions	Fit your facilitator into the schedule, the room and the budget
Take photos or video	Book them, and hand them a shot list with the timings

04How contracts work

Your contracts, our homework.

Contracts

In your name

Supplier contracts are between you and the supplier. We negotiate them and read every page before you sign.

Commissions

None, from anyone

We don't take referral fees from suppliers, so the shortlist is chosen for your event and nothing else.

Deposits

One schedule

Every deposit and deadline goes into the budget sheet, and we remind you a week before each one is due.

Next step

Already have a venue? We can start from there.

Send us what's booked so far and we'll fill in the rest of the supplier list.

Start a plan or call (555) 555-0135