Corporate events · Calgary, Canmore, Banff, Kananaskis
Retreats, conferences and client nights that run on time.
For companies in Calgary and across the Rockies. We plan the logistics, book and manage the suppliers, and keep a coordinator on site from the first delivery to the last shuttle.
01What's included
Everything between "let's do a retreat" and the drive home.
- Venue search and site visits, with up to three venues compared on one page
- A budget sheet kept current, every line shown: quoted, contracted, paid
- Supplier booking and contract review: catering, AV, rentals, transport, activities
- Room blocks at the hotel or lodge, and a rooming list we keep up to date
- Coach and van bookings, a shuttle schedule and a manifest for each vehicle
- The run of show, versioned, shared with every supplier, final two weeks out
- Agenda timing with your speakers, and slides collected early for the AV team
- Name badges, signage and printed agendas (printing billed at cost)
- A lead coordinator on site from setup to tear-down, and a second from 80 guests
- Wrap-up: final budget, supplier invoices checked, notes for next year
02Sample retreat itinerary
Two nights in Canmore for a team of forty.
A typical leadership retreat, laid out the way we'd send it before anything is booked. The times move; the shape usually doesn't.
Day 1 · Wednesday
Into the valley
- 08:30Coach leaves from outside your office, coffee on board
- 09:45Arrive at the lodge, bags stored, rooms ready at 15:00
- 10:15Session 1 in the meeting room, set classroom style
- 12:30Lunch on the terrace, or inside if it's cold
- 14:00Guided hike to Grassi Lakes, or an e-bike loop for anyone who'd rather
- 19:00Dinner in a private room, a short welcome from your CEO
Day 2 · Thursday
The working day
- 07:00Optional yoga, breakfast until 08:30
- 08:45Session 2: workshops in three breakout rooms
- 12:15Coach to Banff, boxed lunches on board
- 13:30Free time in town, or the gondola as a group
- 16:30Coach back to Canmore
- 19:30Team dinner with a local band, last call at 23:00
Day 3 · Friday
Wrap up and home
- 08:00Breakfast and check-out, bags on the coach
- 09:00Session 3: decisions and next steps
- 12:00Lunch
- 13:15Coach leaves for Calgary
- 14:30Stop at Calgary airport (YYC) for anyone flying
- 15:00Drop-off downtown
03Starting fees
Our fee, in writing, before anything is booked.
Planning and coordination fees in Canadian dollars, before GST. Venues, catering, AV, transport and rooms are quoted by each supplier and billed at their price. We don't add a markup and we don't take commissions.
| Event | Typical size | On site | Fee from |
|---|---|---|---|
| Client appreciation night | 60 to 200 guests, one evening | 1 or 2 coordinators | $4,800 |
| Conference or AGM in Calgary | Up to 400 guests, one day | 2 or 3 coordinators | $7,500 |
| Rockies retreat | 20 to 80 people, 2 or 3 nights | 2 coordinators for the whole stay | $9,800 |
| Extra on-site coordinator | Any event | Per person, per hour | $70/h |
Bigger or longer events are quoted after a discovery call. A 25% deposit holds your date; the rest is split across the planning months.
Next step
Send us the dates you have in mind.
Even a rough window helps. Mountain venues book up a year ahead for summer and for December.
Start a planor call (555) 555-0135